Trade show lead capture
Badge scanners cost hundreds per show and give every exhibitor the same shallow data. Karo captures the card and the conversation, on the phones your team already carries.
Works on WhatsApp & Telegram · No new app to install
Card received → photo sent → back to the conversation. Add a 10-second voice note about what they wanted.
Every capture lands in the dashboard in real time, tagged with the show, transcribed and structured.
Export the day's leads at the hotel and get follow-up emails out while competitors wait for the organizer's lead file.
Renting the organizer's lead-retrieval scanner is routinely a three-to-four-figure line item per show, locks your data in their portal until days after the event, and captures only what's on the badge, usually a name and a company. Everyone who scanned the same attendee got the same record; nothing distinguishes your conversation from theirs.
Karo flips the economics: a yearly plan costs less than a single scanner rental, works at every show all year, and captures what actually predicts a deal: the card plus your voice note about the conversation.
Research on event selling repeats the same finding: the vendor who follows up first, ideally within 24 hours, wins a disproportionate share of the business. Because Karo's leads are structured the moment they're captured, your team can send personalized follow-ups from the hotel that same evening, referencing details from the voice transcript, while the leads are still warm.
Invite your booth staff as team members, each links their own WhatsApp or Telegram, and every capture draws from the shared scan balance and lands with the capturer's attribution. The Team plan (2,000 scans shared across up to 3 seats) fits a small booth; the Business plan (10,000 scans shared across up to 7 seats) covers a full crew for a year of shows.
It's cheaper (a pack costs less than one rental), it's yours at every show all year, data is available instantly instead of after the event, and each lead carries your conversation context, not just badge data every competitor also has.
Karo needs only enough connectivity to send a WhatsApp/Telegram photo, which works on ordinary mobile data even in crowded halls. If a message is delayed, it simply processes when it sends; nothing is lost.
Yes, invite teammates from the Team page. Each person links their own phone, everyone shares one scan balance, and the owner sees usage across the team.
After your 20 free scans, plans are yearly (from 500 up to 30,000 scans a year, shared across the seats on the larger plans) and one plan covers every show that year. Current prices are on the Karo pricing page, a plan typically costs less than a single scanner rental.
Yes, export a CRM-ready CSV and import it in minutes. Every row includes the show name, notes and voice transcript for personalized follow-up.
Skip the scanner rental line. Start with 20 free scans today.
Start free, 20 scansFree to start · No credit card required
More ways teams use Karo